TOWN OF AMHERSTBURGREGULAR COUNCIL MEETINGAGENDAView Livestream at the time of the proceedings athttps://www.amherstburg.ca/livestreamMonday, July 08, 2024 6:00 P.m. - 10:00 P.m.Council Chambers271 Sandwich Street South, Amherstburg, ON, N9V 2A5For information pertaining to this agenda or to arrange for any additional accessibility needs please contact the Clerk's Division at [email protected]. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Town to remove it. If you want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.1.CALL TO ORDER 2.NATIONAL ANTHEM 3.ROLL CALL 4.DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF (Public Council Meeting Agenda Items)5.LAND ACKNOWLEDGEMENT We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.6.REPORT OUT FROM IN-CAMERA SESSION 7.MINUTES OF PREVIOUS MEETING That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:7.1Special In-Camera Council Meeting Minutes - June 25, 2024 - Public 1.2024 06 25 - Special In- Camera Council Meeting Minutes PUBLIC.pdf8.RECOGNITIONS 9.DELEGATIONS 10.PRESENTATIONS 11.REPORTS – CORPORATE SERVICES 12.REPORTS - PARKS, RECREATION, FACILITIES AND CULTURE There are no reports. 13.REPORTS - INFRASTRUCTURE SERVICES 13.1Amherstburg Water Treatment Plant Expansion – Class Environmental Assessment – Engineering Services 1.2024 07 08 - Amherstburg Water Treatment Plant Expansion Class Environmental Assessment - Engineering Services.pdf2.Stantec AWTP Expansion EA proposal.pdfIt is recommended that: The Proposal for Engineering Services from Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Expansion - Class Environmental Assessment BE ACCEPTED; The Mayor and Clerk BE AUTHORIZED to execute an agreement with Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Expansion - Class Environmental Assessment for a total amount not to exceed $302,227.20 (net HST included); and, The Chief Administrative Officer, or designate, BE AUTHORIZED to amend the agreement with Stantec Consulting Ltd. if required to expand the scope of the work plan, provided such additional services remain within the total project funding of $350,000 inclusive of HST and subject to approval of technical content by the Director of Infrastructure Services and to financial content by the Director of Corporate Services/Chief Financial Officer.13.2Amherstburg Water Treatment Plant Process Waste Residuals Management – Engineering Services 1.2024 07 08 - Amherstburg Water Treatment Plant Process Waste Residuals Management - Engineering Services.pdf2.Stantec AWTP process waste residual proposal.pdfIt is recommended that: The Proposal for Engineering Services from Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Process Waste Residuals Management BE ACCEPTED.The Mayor and Clerk BE AUTHORIZED to execute an agreement with Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Process Waste Residuals Management for a total amount not to exceed $284,643.07 (net HST included).The Chief Administrative Officer, or designate, BE AUTHORIZED to amend the agreement with Stantec Consulting Ltd. if required to expand the scope of the work plan, provided such additional services remain within the total project funding of $500,000 inclusive of HST and subject to approval of technical content by the Director of Infrastructure Services and to financial content by the Director of Corporate Services/Chief Financial Officer.13.3Hydro One Invoice Funding – Bridge 3008 1.2024 07 08 - Hydro One Invoice Funding - Bridge 3008.pdf2.Town of Amherstburg HONI 3000399840.pdfIt is recommended that: Council AUTHORIZE for immediate use $69,432 for the payment of Hydro One invoice #3000399840 to be funded from Gas Tax - CCBF Reserve (0410).13.42024 Amendments to Traffic By-Law 2011-69 1.2024 Amendments to Traffic By-Law 2011-69 Update.pdf2.2024 Amend 2016- 118 TRAFFIC BYLAW - Apr 30.pdf3.2024 Amended Schedule B-No Parking-amended 6Feb24.pdf4.2024 Amended Schedule B-No Parking-amended 23May24.pdf5.2024 Amended Schedule G - Through Roads - amended 23may24.pdf6.2024 Amended Schedule J-Stop Signs - Amemded 23May24.pdf7.2024 Amended Schedule O - Commerical Loading Zone - Amended 23May24.pdf8.2024 New Schedule Z- Designated Areas - Amended 23May24.pdf9.2024 Amended Schedule L-Speed Limits.pdfIt is recommended that: By-law 2024-023 being a By-law to Amend By-law 2011-69 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.13.5Engineering Review, Consolidated Linear Infrastructure Application, Construction and Inspection Fees – Review and User Fee Adjustment 1.Engineering Review, CLI Application, and Construction and Inspection Fees – Review and User Fee Adjustment.pdf2.2023 05 08 - Provincial Regulation Changes - Impact to Infrastructure Services.pdf3.2024 User Fee Bylaw- Engineering and CLI Fees.pdfIt is recommended that: That the changes in fees for the 2024 User Fees By-law Section G BE APPROVED as outlined in the report; and, By-law 2024-056, being a by-law to Amend By-Law 2024-030 be taken as having been read 3 times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same. 14.REPORTS - PLANNING AND DEVELOPMENT SERVICES 14.1Amherstburg Heritage Conservation District Study Area Designation By-law 1.Amherstburg Heritage Conservation District Study Area Designation.pdf2.By-law 2024-050.pdfIt is recommended that: The enactment of a by-law to designate a Heritage Conservation District Study Area, pursuant to Section 40.1 of the Ontario Heritage Act, BE ENDORSED; and, By-law 2024-050, attached as “Appendix A,” being a by-law to enact a Heritage Conservation District Study Area By-law, be taken as having been read three times and finally passed, and the Mayor and Clerk BE AUTHORIZED to sign same.14.2Official Plan Update Report 3 1.Official Plan Update Report 3.pdfIt is recommended that: The report titled “Official Plan Update Report 3” BE RECEIVED for information.14.3Zoning By-law Amendment – 3320 Middle Side Road File: ZBA/12/24 1.Zoning By-law Amendment - 3320 Middle Side Road.pdf2.Appendix A - ZBA-12-24 - Application_Redacted-RM.pdf3.Appendix B - Aerial Map-RM.pdf4.Appendix C - Concept Plan-RM.pdf5.Appendix D - Summary of Correspondence Received on ZBA-12-24.-RM.pdf6.Appendix E - ZBA-12-24- Notice of Statutory Public Meeting- 3320 Middle Side Rd-RM.pdf7.2024-058- ZBA- 3320 Middle Side Rd.pdfIt is recommended that: By-law 2024-058 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands known as 3320 Middle Side Road be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.14.4Zoning By-law Amendment – 496 and 532 Sandwich Street S – File: ZBA/10/24 1.Zoning By-law Amendment - 512 Sandwich Street S.pdf2.Appendix A - ZBA-10-24 - Application_Redacted-RM.pdf3.Appendix B - Aerial Photo-RM.pdf4.Appendix C - Concept Plan-RM(1).pdf5.Appendix D - Summary of Comments-RM.pdf6.Appendix E - ZBA-10-24- Notice of Statutory Public Meeting- 512 Sandwich St S-RM.pdf7.2024-057- ZBA- 512 Sandwich St S.pdfIt is recommended that: By-law 2024-057 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands known as 496 Sandwich Street South and 532 Sandwich Street South be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.14.5River Canard Bridge Plaque Recognition 1.River Canard Bridge Plaque Recognition.pdfIt is recommended that: The report from the Heritage Planner dated June 24, 2024 regarding the River Canard Bridge Plaque Recognition project BE RECEIVED for Information; and, A contribution of $3,000 be made to the County of Essex project initiative to provide two bilingual recognition plaques for the River Canard Bridge, BE ENDORSED.15.REPORTS - CAO's OFFICE 15.12024 Amendment to Asset Management Policy 1.2024 Amendment to Asset Management Policy.pdf2.2024 06 17 - Asset Management Policy - FINAL DRAFT RM.pdfIt is recommended that: The Asset Management Policy BE ADOPTED in accordance with the report of June 11, 2024 entitled 2024 Amendment to Asset Management Policy. 15.2Amherst Pointe Association Recognition Plaque 1.Amherst Pointe Association Recognition Plaque.pdfIt is recommended that: A plaque recognizing the 100 year anniversary of the Amherst Pointe Association BE PROVIDED to the Association in recognition of 100 years of place-making and civic pride that has been promoted by the residents of the area.15.3School Crossing Guard Feasibility Study - Report 1.School Crossing Guard Feasibility Study.pdf2.M465 - Amherstburg School Crossing Feasibility Study - Final Report - 2024-06-19.pdf3.2024 06 19 - Crossing Guard - (Clean) FINAL DRAFT RM.pdfIt is recommended that: Based on the results of the Crossing Guard Feasibility Study conducted by Hrycay Consulting Engineers Inc., the Town’s Crossing Guard Program BE MAINTAINED based on current service levels at the following three crossing locations: Richmond Street & Fryer Street (AM & PM) Victoria Street & Hamilton Drive (AM & PM) Richmond Path, near 252 Richmond Street (AM & PM) The School Crossing Guard Policy BE AMENDED as presented; Administration BE DIRECTED to include in the 2025 Operating Budget, for consideration, an annual contribution of $2,000 to the Plans and Studies reserve to undertake a School Crossing Guard Feasibility Study every 5 years as outlined in the School Crossing Guard Policy.15.42024 Asset Management Update 1.2024 Asset Management Update.pdf2.Appendix A - Risk Assessment Tool - DRAFT - 2024-05-21 -RM.pdfIt is recommended that: The 2024 Asset Management Update report dated June 13, 2024 BE RECEIVED for information and; The Risk Assessment Tool outlined in Appendix A of the 2024 Asset Management Update report dated June 13, 2024 BE APPROVED for use for assessing corporate asset risk and; The development of the 2025 Asset Management Plan (AMP) BE AFFIRMED as: Asset data be updated as defined in this report;Risk be applied based on the Risk Matrix recommended for approval in this report and;Levels of Service targets to remain as defined in the 2022; The development of the 2025 Asset Management Plan (AMP) BE ALIGNED with the recommendations from the Audit and Finance Advisory Committee which were approved by Council on June 25, 2024, as: Administration develop 10, 15 and 20 year models for new re-investment rates based on the 2025 asset management plan and that it be brought back to the Audit and Finance Advisory Committee for their review and recommendation to Council.15.5Agreement with Amherstburg Admirals Inc 1.Agreement with the Amherstburg Admirals.pdf2.Advertising Layout Plan-Rink A.pdf3.Admirals Agreement Draft 5- June 27 2004 clean 2 (2).pdfIt is recommended that: Council AUTHORIZE the CAO to execute an agreement between the Town of Amherstburg and the Amherstburg Admirals Inc. for the purposes of utilizing the premises at the Libro Credit Union Centre to operate a Junior C franchise in the Ontario Hockey Association as described in the report of the CAO dated June 27, 2024 and considered by Council on July 8, 2024; and Council DIRECT Administration to offer advertising opportunities in Rink B of the Libro Centre to community user groups such as AMHA and Skate Amherstburg.16.INFORMATION REPORTS 16.1Integrity Commissioner Report - January 1, 2022 - December 31, 2023 1.IC Report to Amherstburg Town Council - 1 January 2022 to 31 December 2023.pdf The Integrity Commissioner Report - January 1, 2022 - December 21, 2023 BE RECEIVED for information. 16.2Bill 185 and Bill 200 Changes to the Planning Act, Heritage Act and Development Charges Act 1.Bill 185 and Bill 200 Changes to the Planning Act, Heritage Act and Development Charges Act.pdfIt is recommended that: The report titled “Bill 185 and Bill 200 Changes to the Planning Act, Heritage Act and Development Charges Act” BE RECEIVED for information.17.CONSENT CORRESPONDENCE 18.CORRESPONDENCE 19.CONSENT OTHER MINUTES That the following minutes BE RECEIVED:19.1Heritage Committee Meeting Minutes - June 6, 2024 1.2024 06 06 - Heritage Committee Meeting Minutes RM.pdf19.2June 5, 2024 Committee of Adjustment Meeting Minutes 1.2024 06 05 - Committee of Adjustment Meeting Minutes-RM.pdf20.OTHER MINUTES 20.1Amherstburg Environmental Advisory Committee Meeting Minutes - June 12, 2024 1.2024 06 12 - Amherstburg Environmental Advisory Committee Special Meeting Minutes RM.pdfThat Administration BE DIRECTED to prepare a budget issue paper for consideration for the 2025 operational budget to support an Environmental Education Campaign for the 2025 year.20.2Drainage Board Meeting Minutes - June 4, 2024 1.240621 - Drainage Board Meeting Agenda -June 4 2024 - FINAL - RM.pdfThe Drainage Board Meeting Minutes of June 4, 2024 BE RECEIVED; The engineer’s report, prepared by R. Dobbin Engineering Inc. dated May 7, 2024 for the Jeths Drain (2024) BE RECEIVED; By-law 2024-046 being a by-law to provide for the improvements to the Jeths Drain (2024) based on the Drainage Report by R. Dobbin Engineering Inc. which appends the engineer’s report dated May 7, 2024 BE PROVISIONALLY ADOPTED by giving first and second reading and the Mayor and Clerk BE AUTHORIZED to sign same; as recommended by the Drainage Board; Council APPROVE Authorizing Bylaw 2024-048 and give three readings to for the future repair and maintenance of the Sucker Creek Drain for the portion of drain within the limits of the Town of Amherstburg, as recommended by the Drainage Board; and the Mayor and Clerk sign same. 21.UNFINISHED BUSINESS 21.1UFB List - July 2024 1.UFB List Update - June 13, 2024 - RM.pdf22.NEW BUSINESS 23.NOTICE OF MOTION 24.BY-LAWS 24.1Appointment of Lottery Licensing Officers 1.Appointment Lottery Licensing.pdfThat: By-law 2024-051 being a By-law to appoint Lottery Licensing Officers for the Town of Amherstburg be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign the same. 24.22024-059 - Confirmatory By-Law - July 8, 2024 1.2024-059 - Confirmatory By-law July 8.pdfThat By-law 2024-059 being a By-law to Confirm all Resolutions of the Municipal Council Meeting held on July 8, 2024, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.25.ADJOURNMENT That Council rise and adjourn at p.m.No Item Selected This item has no attachments.1.IC Report to Amherstburg Town Council - 1 January 2022 to 31 December 2023.pdf1.2024 06 12 - Amherstburg Environmental Advisory Committee Special Meeting Minutes RM.pdf1.240621 - Drainage Board Meeting Agenda -June 4 2024 - FINAL - RM.pdf1.2024 07 08 - Amherstburg Water Treatment Plant Expansion Class Environmental Assessment - Engineering Services.pdf2.Stantec AWTP Expansion EA proposal.pdf1.2024 07 08 - Amherstburg Water Treatment Plant Process Waste Residuals Management - Engineering Services.pdf2.Stantec AWTP process waste residual proposal.pdf1.2024 07 08 - Hydro One Invoice Funding - Bridge 3008.pdf2.Town of Amherstburg HONI 3000399840.pdf1.2024 Amendment to Asset Management Policy.pdf2.2024 06 17 - Asset Management Policy - FINAL DRAFT RM.pdf1.Amherstburg Heritage Conservation District Study Area Designation.pdf2.By-law 2024-050.pdf1.Bill 185 and Bill 200 Changes to the Planning Act, Heritage Act and Development Charges Act.pdf1.2024 Amendments to Traffic By-Law 2011-69 Update.pdf2.2024 Amend 2016- 118 TRAFFIC BYLAW - Apr 30.pdf3.2024 Amended Schedule B-No Parking-amended 6Feb24.pdf4.2024 Amended Schedule B-No Parking-amended 23May24.pdf5.2024 Amended Schedule G - Through Roads - amended 23may24.pdf6.2024 Amended Schedule J-Stop Signs - Amemded 23May24.pdf7.2024 Amended Schedule O - Commerical Loading Zone - Amended 23May24.pdf8.2024 New Schedule Z- Designated Areas - Amended 23May24.pdf9.2024 Amended Schedule L-Speed Limits.pdf1.Appointment Lottery Licensing.pdf1.Official Plan Update Report 3.pdf1.2024 06 06 - Heritage Committee Meeting Minutes RM.pdf1.Zoning By-law Amendment - 3320 Middle Side Road.pdf2.Appendix A - ZBA-12-24 - Application_Redacted-RM.pdf3.Appendix B - Aerial Map-RM.pdf4.Appendix C - Concept Plan-RM.pdf5.Appendix D - Summary of Correspondence Received on ZBA-12-24.-RM.pdf6.Appendix E - ZBA-12-24- Notice of Statutory Public Meeting- 3320 Middle Side Rd-RM.pdf7.2024-058- ZBA- 3320 Middle Side Rd.pdf1.2024-059 - Confirmatory By-law July 8.pdf1.Zoning By-law Amendment - 512 Sandwich Street S.pdf2.Appendix A - ZBA-10-24 - Application_Redacted-RM.pdf3.Appendix B - Aerial Photo-RM.pdf4.Appendix C - Concept Plan-RM(1).pdf5.Appendix D - Summary of Comments-RM.pdf6.Appendix E - ZBA-10-24- Notice of Statutory Public Meeting- 512 Sandwich St S-RM.pdf7.2024-057- ZBA- 512 Sandwich St S.pdf1.Amherst Pointe Association Recognition Plaque.pdf1.2024 06 25 - Special In- Camera Council Meeting Minutes PUBLIC.pdf1.Engineering Review, CLI Application, and Construction and Inspection Fees – Review and User Fee Adjustment.pdf2.2023 05 08 - Provincial Regulation Changes - Impact to Infrastructure Services.pdf3.2024 User Fee Bylaw- Engineering and CLI Fees.pdf1.2024 06 05 - Committee of Adjustment Meeting Minutes-RM.pdf1.School Crossing Guard Feasibility Study.pdf2.M465 - Amherstburg School Crossing Feasibility Study - Final Report - 2024-06-19.pdf3.2024 06 19 - Crossing Guard - (Clean) FINAL DRAFT RM.pdf1.2024 Asset Management Update.pdf2.Appendix A - Risk Assessment Tool - DRAFT - 2024-05-21 -RM.pdf1.River Canard Bridge Plaque Recognition.pdf1.UFB List Update - June 13, 2024 - RM.pdf1.Agreement with the Amherstburg Admirals.pdf2.Advertising Layout Plan-Rink A.pdf3.Admirals Agreement Draft 5- June 27 2004 clean 2 (2).pdf