TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

View Livestream at the time of the proceedings at
https://www.amherstburg.ca/livestream

Monday, July 08, 2024

6:00 P.m. - 10:00 P.m.

Council Chambers

271 Sandwich Street South, Amherstburg, ON, N9V 2A5

For information pertaining to this agenda or to arrange for any additional accessibility needs please contact the Clerk's Division at [email protected].

 

Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Town to remove it. If you want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.

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1.

CALL TO ORDER

2.

NATIONAL ANTHEM

3.

ROLL CALL

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

(Public Council Meeting Agenda Items)

5.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.

REPORT OUT FROM IN-CAMERA SESSION

7.

MINUTES OF PREVIOUS MEETING

• That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

7.1

Special In-Camera Council Meeting Minutes - June 25, 2024 - Public

8.

RECOGNITIONS

9.

DELEGATIONS

10.

PRESENTATIONS

11.

REPORTS – CORPORATE SERVICES

12.

REPORTS - PARKS, RECREATION, FACILITIES AND CULTURE

There are no reports. 

13.

REPORTS - INFRASTRUCTURE SERVICES

13.1

Amherstburg Water Treatment Plant Expansion – Class Environmental Assessment – Engineering Services

• It is recommended that:

  1. The Proposal for Engineering Services from Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Expansion - Class Environmental Assessment BE ACCEPTED;

  2. The Mayor and Clerk BE AUTHORIZED to execute an agreement with Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Expansion - Class Environmental Assessment for a total amount not to exceed $302,227.20 (net HST included); and,

  3. The Chief Administrative Officer, or designate, BE AUTHORIZED to amend the agreement with Stantec Consulting Ltd. if required to expand the scope of the work plan, provided such additional services remain within the total project funding of $350,000 inclusive of HST and subject to approval of technical content by the Director of Infrastructure Services and to financial content by the Director of Corporate Services/Chief Financial Officer.

13.2

Amherstburg Water Treatment Plant Process Waste Residuals Management – Engineering Services

• It is recommended that:

  1. The Proposal for Engineering Services from Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Process Waste Residuals Management BE ACCEPTED.
  2. The Mayor and Clerk BE AUTHORIZED to execute an agreement with Stantec Consulting Ltd. for the Amherstburg Water Treatment Plant Process Waste Residuals Management for a total amount not to exceed $284,643.07 (net HST included).
  3. The Chief Administrative Officer, or designate, BE AUTHORIZED to amend the agreement with Stantec Consulting Ltd. if required to expand the scope of the work plan, provided such additional services remain within the total project funding of $500,000 inclusive of HST and subject to approval of technical content by the Director of Infrastructure Services and to financial content by the Director of Corporate Services/Chief Financial Officer.

13.3

Hydro One Invoice Funding – Bridge 3008

• It is recommended that:

  1. Council AUTHORIZE for immediate use $69,432 for the payment of Hydro One invoice #3000399840 to be funded from Gas Tax - CCBF Reserve (0410).

13.4

2024 Amendments to Traffic By-Law 2011-69

• It is recommended that:

  1. By-law 2024-023 being a By-law to Amend By-law 2011-69 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

13.5

Engineering Review, Consolidated Linear Infrastructure Application, Construction and Inspection Fees – Review and User Fee Adjustment

• It is recommended that:

  1. That the changes in fees for the 2024 User Fees By-law Section G BE APPROVED as outlined in the report; and,

  2. By-law 2024-056, being a by-law to Amend By-Law 2024-030 be taken as having been read 3 times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.

REPORTS - PLANNING AND DEVELOPMENT SERVICES

14.1

Amherstburg Heritage Conservation District Study Area Designation By-law

• It is recommended that:

  1. The enactment of a by-law to designate a Heritage Conservation District Study Area, pursuant to Section 40.1 of the Ontario Heritage Act, BE ENDORSED; and,

  2. By-law 2024-050, attached as “Appendix A,” being a by-law to enact a Heritage Conservation District Study Area By-law, be taken as having been read three times and finally passed, and the Mayor and Clerk BE AUTHORIZED to sign same.

14.2

Official Plan Update Report 3

• It is recommended that:

  1. The report titled “Official Plan Update Report 3” BE RECEIVED for information.

14.3

Zoning By-law Amendment – 3320 Middle Side Road File: ZBA/12/24

• It is recommended that:

  1. By-law 2024-058 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands known as 3320 Middle Side Road be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.4

Zoning By-law Amendment – 496 and 532 Sandwich Street S – File: ZBA/10/24

• It is recommended that:

  1. By-law 2024-057 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands known as 496 Sandwich Street South and 532 Sandwich Street South be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.5

River Canard Bridge Plaque Recognition

• It is recommended that:

  1. The report from the Heritage Planner dated June 24, 2024 regarding the River Canard Bridge Plaque Recognition project BE RECEIVED for Information; and,

  2. A contribution of $3,000 be made to the County of Essex project initiative to provide two bilingual recognition plaques for the River Canard Bridge, BE ENDORSED.

15.

REPORTS - CAO's OFFICE

15.1

2024 Amendment to Asset Management Policy

• It is recommended that:

  1. The Asset Management Policy BE ADOPTED in accordance with the report of June 11, 2024 entitled 2024 Amendment to Asset Management Policy.

15.2

Amherst Pointe Association Recognition Plaque

• It is recommended that:

  1. A plaque recognizing the 100 year anniversary of the Amherst Pointe Association BE PROVIDED to the Association in recognition of 100 years of place-making and civic pride that has been promoted by the residents of the area.

15.3

School Crossing Guard Feasibility Study - Report

• It is recommended that:

  1. Based on the results of the Crossing Guard Feasibility Study conducted by Hrycay Consulting Engineers Inc., the Town’s Crossing Guard Program BE MAINTAINED based on current service levels at the following three crossing locations:
     1. Richmond Street & Fryer Street (AM & PM)

     2. Victoria Street & Hamilton Drive (AM & PM)

     3. Richmond Path, near 252 Richmond Street (AM & PM)

  2. The School Crossing Guard Policy BE AMENDED as presented;

  3. Administration BE DIRECTED to include in the 2025 Operating Budget, for consideration, an annual contribution of $2,000 to the Plans and Studies reserve to undertake a School Crossing Guard Feasibility Study every 5 years as outlined in the School Crossing Guard Policy.

15.4

2024 Asset Management Update

• It is recommended that:

  1. The 2024 Asset Management Update report dated June 13, 2024 BE RECEIVED for information and;

  2. The Risk Assessment Tool outlined in Appendix A of the 2024 Asset Management Update report dated June 13, 2024 BE APPROVED for use for assessing corporate asset risk and;

  3. The development of the 2025 Asset Management Plan (AMP) BE AFFIRMED as:
     1. Asset data be updated as defined in this report;
     2. Risk be applied based on the Risk Matrix recommended for approval in this report and;
     3. Levels of Service targets to remain as defined in the 2022;

  4. The development of the 2025 Asset Management Plan (AMP) BE ALIGNED with the recommendations from the Audit and Finance Advisory Committee which were approved by Council on June 25, 2024, as:
     1. Administration develop 10, 15 and 20 year models for new re-investment rates based on the 2025 asset management plan and that it be brought back to the Audit and Finance Advisory Committee for their review and recommendation to Council.

15.5

Agreement with Amherstburg Admirals Inc

• It is recommended that:

  1. Council AUTHORIZE the CAO to execute an agreement between the Town of Amherstburg and the Amherstburg Admirals Inc. for the purposes of utilizing the premises at the Libro Credit Union Centre to operate a Junior C franchise in the Ontario Hockey Association as described in the report of the CAO dated June 27, 2024 and considered by Council on July 8, 2024; and

  2. Council DIRECT Administration to offer advertising opportunities in Rink B of the Libro Centre to community user groups such as AMHA and Skate Amherstburg.

16.

INFORMATION REPORTS

16.1

Integrity Commissioner Report - January 1, 2022 - December 31, 2023

• 1. The Integrity Commissioner Report - January 1, 2022 - December 21, 2023  BE RECEIVED for information.

16.2

Bill 185 and Bill 200 Changes to the Planning Act, Heritage Act and Development Charges Act

• It is recommended that:

  1. The report titled “Bill 185 and Bill 200 Changes to the Planning Act, Heritage Act and Development Charges Act” BE RECEIVED for information.

17.

CONSENT CORRESPONDENCE

18.

CORRESPONDENCE

19.

CONSENT OTHER MINUTES

• That the following minutes BE RECEIVED:

19.1

Heritage Committee Meeting Minutes - June 6, 2024

19.2

June 5, 2024 Committee of Adjustment Meeting Minutes

20.

OTHER MINUTES

20.1

Amherstburg Environmental Advisory Committee Meeting Minutes - June 12, 2024

• That Administration BE DIRECTED to prepare a budget issue paper for consideration for the 2025 operational budget to support an Environmental Education Campaign for the 2025 year.

20.2

Drainage Board Meeting Minutes - June 4, 2024

• The Drainage Board Meeting Minutes of June 4, 2024 BE RECEIVED;

  1. The engineer’s report, prepared by R. Dobbin Engineering Inc. dated May 7, 2024 for the Jeths Drain (2024) BE RECEIVED;
  2. By-law 2024-046 being a by-law to provide for the improvements to the Jeths Drain (2024) based on the Drainage Report by R. Dobbin Engineering Inc. which appends the engineer’s report dated May 7, 2024 BE PROVISIONALLY ADOPTED by giving first and second reading and the Mayor and Clerk BE AUTHORIZED to sign same; as recommended by the Drainage Board;
  3. Council APPROVE Authorizing Bylaw 2024-048 and give three readings to for the future repair and maintenance of the Sucker Creek Drain for the portion of drain within the limits of the Town of Amherstburg, as recommended by the Drainage Board; and the Mayor and Clerk sign same.

21.

UNFINISHED BUSINESS

21.1

UFB List - July 2024

22.

NEW BUSINESS

23.

NOTICE OF MOTION

24.

BY-LAWS

24.1

Appointment of Lottery Licensing Officers

• That: 

  By-law 2024-051 being a By-law to appoint Lottery Licensing Officers for the Town of Amherstburg be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign the same. 

24.2

2024-059 - Confirmatory By-Law - July 8, 2024

• That By-law 2024-059 being a By-law to Confirm all Resolutions of the Municipal Council Meeting held on July 8, 2024, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

25.

ADJOURNMENT

• That Council rise and adjourn at      p.m.