TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

View Livestream at the time of the proceedings at
https://www.amherstburg.ca/livestream

Monday, December 13, 2021

6:00 P.m. - 10:00 P.m.

Virtual

For information pertaining to this agenda or to arrange for any additional accessibility needs please contact the Clerk's Division at [email protected].

 

Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Town to remove it. If you want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.

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1.

CALL TO ORDER

2.

ROLL CALL

3.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

(Public Council Meeting Agenda Items)

4.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

5.

MINUTES OF PREVIOUS MEETING

• That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

5.1

Regular Council Meeting Minutes of October 25, 2021

6.

DELEGATIONS

6.1

Italian Heritage Monument Fundraising Committee - Remo DiPaolo and Domenic Cristofaro

• That the delegation BE RECEIVED.

6.2

Health and Safety Concerns at 320 Richmond Community Hub - Robert Moroz

• That the delegation BE RECEIVED.

6.3

247 Brock Street, St. Anthony's School, Heritage Designation and Proposed Alterations - Rosati Group

• That the delegation BE RECEIVED.

7.

PRESENTATIONS

7.1

CWATS Overview Presentation - Diana Radulescu, Jerry Behl and Todd Hewitt

7.2

Adoption of the 2021 Multi-Year Accessibility Plan - Amherstburg Accessibility Advisory Committee Chair Shirley Curson-Prue

8.

REPORTS – CORPORATE SERVICES

8.1

2022 Interim Tax Levy By-law 2021-076

• It is recommended that:

  By-law 2021-076, being a By-law to provide for an interim tax levy in default BE TAKEN as having been read three times and finally passed and the Mayor and Clerk be authorized to sign the same thereto.

9.

REPORTS - COMMUNITY AND PROTECTIVE SERVICES

9.1

320 Richmond St. (HUB) - Health and Safety Issues

• It is recommended that:

  1. That Council APPROVE a one-time emergency expenditure in the amount of $36,000 to cover the cost of cameras, automatic door swipe card access, improved lighting and a security guard for a 2 month period in order to improve safety and security at 320 Richmond in accordance with the report dated November 25, 2021.

9.2

Skate Park Update

• It is recommended that:

  1. Council APPROVE the Skate Park be moved permanently to the Libro Complex in the northwest corner of the property located at 3295 Meloche Road.
  2. Council DIRECT Administration to proceed with issuing an RFP to retain a specialized consulting design firm to prepare design drawings for a multi versatile Skate Park facility at the Libro Complex based on the most recent survey that closed December 6, 2021.
  3. Council APPROVE funding from the Parks Capital Reserve Fund in the amount of $75,000 for retaining a specialized Skate Park design consultant to prepare design and construction drawings suitable for tender for the new multi versatile Skate Park.
  4. Funding for the construction of the Skate Park be DEFFERED to the 2022 capital budget deliberations.

9.3

The Italian Heritage Monument Project

• It is recommended that:

  1. Council APPROVE IN PRINCIPLE the proposed Italian Heritage Monument Project on behalf of the Italian Heritage Monument Fundraising Committee provided the committee raise the funding for the project in its entirety as noted in the report of November 25, 2021.

  2. Council APPROVE IN PRINCIPLE the proposed location of the monument in Kings Navy Yard Park as per Appendix A.

  3. Council APPROVE that Administration work with the Italian Heritage Monument Fundraising Committee on the following initiatives:
     1. Develop an agreement between the Town of Amherstburg and the Italian Heritage Fundraising Committee for scope of work, creation of the sculpture, the roles and responsibilities of the committee and the Town including the ultimate transference of ownership of the sculpture and other rights to the Town of Amherstburg.
     2. Develop a maintenance Trust Fund to be utilized for future maintenance and repairs.
     3. The Financial Services Division set up an account for the Italian Heritage Monument to accept all fundraising and donations on behalf of the Italian Heritage Committee and issue tax receipts for donor contributions.
     4. Ensure the monument meets or exceeds current construction and material standards to the satisfaction of the Director of Parks, Recreation, Facilities and Culture and that the project meet all obligations covered under the Town’s Memorial Policy (currently under review).
     5. That the Heritage Committee be consulted on the location of the monument in the King’s Navy Yard Park in accordance with the Ontario Heritage Act.

  4. Council DIRECT Administration to bring back a detailed report that outlines the full scope of the project, including all costs associated with the project and any long term financial commitments of the Town prior to commencement of work on site.

10.

REPORTS - INFRASTRUCTURE SERVICES

10.1

Alma Street Watermain Improvement Detailed Design and Tendering Services – Memorandum of Understanding for Funding and Engineering Agreement

• It is recommended that:

  1. The Memorandum of Understanding (MOU) for funding contributions toward the detailed engineering design and tender services for the Alma Street Watermain BE APPROVED;

  2. The Mayor and Clerk BE AUTHORIZED to sign the MOU with 1710690 Ontario Ltd, Loricon Holdings Ltd, 1722817 Ontario Ltd, Joel Ferasol, and Matthew Chappus;

  3. The agreement with Hrycay Consulting Engineers Inc. to provide Detailed Design and Tender Services for the Alma Street Watermain BE APPROVED for an amount not to exceed $15,915 plus applicable taxes subject to being satisfactory in technical content to the Director of Infrastructure Services and in form and legal content to the Town’s legal counsel; and,

  4. The Mayor and Clerk BE AUTHORIZED to sign the agreement with Hrycay Consulting Engineers Inc.

10.2

Drinking Water Source Protection Risk Management Services

• It is recommended that: 

  1. The Town of Amherstburg ENTER INTO an agreement with the Essex Region Conservation Authority for Drinking Water Source Protection Risk Management Services and the Mayor and Clerk BE AUTHORIZED to sign same.

10.3

Boblo Island Wastewater Pumping Station and Forcemain – Design and Construction Agreement

• It is recommended that:

  1. The Agreement to Design and Construct the Boblo Island Wastewater Pumping Station and Forcemain with Amico Infrastructures Inc. for an amount not to exceed $3,052,800 including net HST BE ACCEPTED and the Mayor and Clerk BE AUTHORIZED to execute the agreement.

11.

REPORTS - PLANNING AND DEVELOPMENT SERVICES

11.1

Heritage Designation of 247 Brock Street and Proposed Alterations to the Heritage Attributes

• It is recommended that:

  1. Council DESIGNATE the “St. Anthony School” at 247 Brock Street by municipal bylaw under Part IV the Ontario Heritage Act.

   2. Council APPROVE the proposed alterations to the Heritage Attributes of the St. Anthony School as recommended in Attachment 4, and per the Proponent’s concept drawings (Attachments 2 and 3), except the proposed finishes to the rear addition and replacement of the three doorway fanlights

  3. Council RECEIVE an alteration request for the finish of the new addition to the St. Anthony School building at a future date, and upon further collaboration between the Proponent, staff and the Heritage Committee.

12.

REPORTS - CAO's OFFICE

12.1

Declaration of Surplus Properties for Disposition

• It is recommended that:

  1. In keeping with the Disposal of Surplus Real Property Policy, Section 6.15 the following property BE DECLARED SURPLUS to the needs of the Town; Property known municipally as 300 Victoria Street, Amherstburg, ON, and described legally as Part of Lot 2, Concession 1, and more particularly as Part 2 on Plan 12R 18093, Part of PIN 70557-0111, (the “Subject Property”);
  2. That the property listed above BE DISPOSED OF in keeping with Sections 6.4.1, 6.5, 6.6, 6.7, 6.8.1, 6.8.2, 6.12 and 6.14 of the Disposal of Real Property Policy; and,
  3. That the Interim Chief Administrative Officer BE AUTHORIZED to sign the required MLS listing agreement for the property listed above.

12.2

2022 Municipal Election – Voting Method

• It is recommended that:

  1. The traditional voting method with the use of electronic tabulators only BE APPROVED for advanced polls;

  2. The traditional voting method with the use of electronic tabulators only BE APPROVED as the method of voting on Election Day;

  3. By-law 2021-078 being a by-law to authorize the use of optical scanning vote tabulators in the 2022 Municipal Election be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same; and,

  4. The Clerk BE AUTHORIZED to secure a vendor(s) for the 2022 Municipal Election.

12.3

2021 Multi-Year Accessibility Plan and Strategy

• It is recommended that:

  1. The Town of Amherstburg ADOPT the 2021 Multi-Year Accessibility Plan in accordance with Ontario Regulation 191/11 section 4(1), as supported by the Amherstburg Accessibility Advisory Committee.

13.

INFORMATION REPORTS

13.1

Re-Opening Recreation Programming – Survey Results

• It is recommended that:

  1. The report from the Manager of Recreation Services dated December 2, 2021, regarding the recreational needs assessment survey results BE RECEIVED for information.

14.

CONSENT CORRESPONDENCE

• That the following consent correspondence BE RECEIVED:

14.1

Bridge and Culvert Replacements - Township of Adelaide Metcalfe

14.2

Windsor Essex Regional Community Safety and Well-Being Plan, 2022-2026 - County of Essex

14.3

Support for THRIVE Heritage White Paper - Amherstburg Freedom Museum

14.4

Pilot Program FoodCycler - Food Cycle Science Corporation

14.5

Canadian Agricultural Partnership (CAP) Targeted Cost-Share Initiative Aimed at Increasing Deadstock Management Capacity - Honourable Lisa Thompson, Minister of Agriculture, Food and Rural Affairs

14.6

Municipal Energy Symposium - Association of Municipalities of Ontario (AMO)

14.7

Navigating Conflict Relationships as an Elected Official - Association of Municipalities of Ontario (AMO)

14.8

Ontario Broadband Strategy, Excess Soil Regulations (Webinar), Planning Act Delegations - Association of Municipalities of Ontario (AMO) Policy Update

14.9

Opposition to WECHU Letter of Instruction - Town of Essex

14.10

MADD Request for Advertising Endorsement - Mothers Against Drunk Driving (MADD)

15.

CONSENT OTHER MINUTES

• That the following minutes BE RECEIVED:

15.1

Amherstburg Accessibility Advisory Committee Meeting Minutes of November 25, 2021

16.

OTHER MINUTES

16.1

Amherstburg Accessibility Advisory Committee Meeting Minutes of October 21, 2021

• It is recommended that:

  1. The Accessibility Advisory Committee Meeting Minutes of October 21, 2021 BE RECEIVED;
  2. An accessible picnic table BE PURCHASED for use at Ranta Memorial Park inclusive of a cement pad and access route to the pad at grade; and,

  3. An accessible picnic table BE PURCHASED for use at Pat Thrasher Park inclusive of a cement pad and access route at grade.

16.2

Drainage Board Meeting Minutes of December 7, 2021

• It is recommended that:

  1. The Drainage Board Meeting Minutes of December 7, 2021 BE RECEIVED;
  2. By-law 2021-074 being a By-law to provide for the 3^rd Concession Drain North - Bridge for Blais based on the Drainage Report by Rood Engineering Inc. BE PROVISIONALLY ADOPTED by giving first and second reading and the Mayor and Clerk BE AUTHORIZED to sign same; and
  3. By-law 2021-073 being a By-law to provide for the Tremblay Drain – Replacement Bridge for MN 7823 based on the Drainage Report by Rood Engineering Inc. BE PROVISIONALLY ADOPTED by giving first and second reading and the Mayor and Clerk BE AUTHORIZED to sign same.

17.

UNFINISHED BUSINESS

18.

NEW BUSINESS

19.

NOTICE OF MOTION

19.1

Notice of Motion by Councillor Courtney

20.

BY-LAWS

20.1

By-law 2021-077 - Confirmatory By-law

• It is recommended that:

  1. By-law 2021-077 being a by-law to Confirm all Resolutions of the Municipal Council Meeting held on December 13, 2021, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

21.

ADJOURNMENT

• That Council rise and adjourn at      p.m.