TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

View Livestream at the time of the proceedings at
https://www.amherstburg.ca/livestream

Monday, November 25, 2024

6:00 P.m. - 10:00 P.m.

Council Chambers

271 Sandwich Street South, Amherstburg, ON, N9V 2A5

For information pertaining to this agenda or to arrange for any additional accessibility needs please contact the Clerk's Division at [email protected].

 

Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Town to remove it. If you want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.

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1.

CALL TO ORDER

2.

NATIONAL ANTHEM

3.

ROLL CALL

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

(Public Council Meeting Agenda Items)

5.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.

REPORT OUT FROM IN-CAMERA SESSION

7.

MINUTES OF PREVIOUS MEETING

• That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

7.1

Special In-Camera Council Meeting Minutes - September 23, 2024 (Confidential)

7.2

Special In-Camera Council Meeting - September 27, 2024 (Confidential)

7.3

Special In-Camera Council Meeting - September 27, 2024 (Public)

7.4

Special In-Camera Council Meeting Minutes - October 15, 2024 (Confidential)

7.5

Regular Council Meeting Minutes - October 15, 2024

7.6

Regular Council Meeting Minutes - October 28, 2024

7.7

Special Council Meeting Minutes - November 1, 2024

8.

RECOGNITIONS

9.

DELEGATIONS

10.

PRESENTATIONS

10.1

2024 Development Charges Background Study Presentation – Daryl Abbs, Watson and AssociatesEconomists Ltd

11.

REPORTS – CORPORATE SERVICES

11.1

2023 Year End Reporting: Audited Consolidated Financial Statements, Financial Indicators, Building Services Annual Statement, Development Charge Reserve Funds Statement, and 2023 Parkland Dedication Reserve Statement

• 1. The report from the Treasurer dated October 18, 2024 regarding 2023 Year End Reporting: Audited Consolidated Financial Statements, Building Services Annual Statement and Amended Development Charge Reserve Funds Statement BE RECEIVED;

  2. The Audited Consolidated Financial Statements for the year ended December 31, 2023 BE APPROVED;

  3. The Audit Findings Report of KPMG for the year ended December 31, 2023 BE RECEIVED;

  4. Administration BE AUTHORIZED to post the 2023 Consolidated Financial Statements on the Town of Amherstburg website;

  5. The Financial Indicators for the year ending December 31, 2023 BE RECEIVED;

  6. The Statement of Revenue and Expenses and Accumulated Net Expense for Building Services for the year ended December 31, 2023 BE RECEIVED;

  7. The Development Charges Reserve Funds Statement, for the year ended December 31, 2023 BE RECEIVED; and,

  8. The Parkland Dedication Reserve Statement, for the year ended December 31, 2023 BE RECEIVED.

12.

REPORTS - PARKS, RECREATION, FACILITIES AND CULTURE

No Reports. 

13.

REPORTS - INFRASTRUCTURE SERVICES

No Reports. 

14.

REPORTS - PLANNING AND DEVELOPMENT SERVICES

14.1

Report Back on Open Air and Business Survey

• It is recommended that:

  1. The report on the Open Air including the Business Survey and Open House BE RECEIVED for information.

14.2

Repeal and Replace 2016-93, a By-law to Dedicate a Reserve on Annie Avenue, Part 3, 12R-26778, as a Public Highway

• It is recommended that:

  1. The dedication of Part 3 on 12R-26778 (reserve on Annie Avenue) as a Public Highway BE APPROVED; and,

  2. By-law 2024-087 being a by-law repeal and replace 2016-93 to dedicate Part 3 on 12R-26778 as a Public Highway be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.3

Development Charges Background Study and By-law 2024-085

• It is recommended that:

  1. The assumptions contained in the 2024 Development Charges Background Study, dated September 16, 2024 BE ADOPTED as an anticipation with respect to capital grants, subsidies and other contributions;
  2. The Development Charges approach to calculating wastewater charges on the wastewater serviced area and on a uniform Municipal-wide basis for all services BE CONTINUED;
  3. The capital projects set out in Chapter 5 of the 2024 Development Charges Background Study dated September 16, 2024 BE APPROVED, subject to annual review during the capital budget process;
  4. The 2024 Development Charges Background Study, dated September 16, 2024 as prepared by Watson & Associates Economists Ltd. BE APPROVED AND ADOPTED and no further public meeting be required with respect to the 2024 Development Charges Background Study and By-law; and,
  5. Administration ENSURE wherever appropriate, grants, subsidies and other contributions be clearly designated by the donor as being to the benefit of existing development or new development, as applicable;
  6. By-law 2024-085 being a By-law for the imposition of Development Charges, to be effective January 1, 2025 for the ten (10) year period ending December 31, 2034, be taken as having been read three times and finally adopted and the Mayor and Clerk BE AUTHORIZED to sign same.

15.

REPORTS - CAO's OFFICE

15.1

Agent of Change/Vacant Building Registry

• It is recommended that:

  1. The report dated October 3, 2024 regarding the Use of Agent of Change/Vacant Building Registry BE RECEIVED and FILED for information.

16.

INFORMATION REPORTS

• That the following information reports BE RECEIVED:

16.1

2024 Long Service Award Recognition

• It is recommended that:

  1. The report prepared by the Human Resources/Health and Safety Business Partner dated October 16, 2024 regarding Long Service Award Recognition BE RECEIVED for information.

16.2

2024 Retirement Recognition

• It is recommended that:

  1. The report prepared by the Human Resources/Health and Safety Business Partner dated October 16, 2024 regarding Retirement Recognition BE RECEIVED for information.

17.

CONSENT CORRESPONDENCE

There is no consent correspondence.

18.

CORRESPONDENCE

18.1

Letter re: Travel Health Grant - Kait Lowe

19.

CONSENT OTHER MINUTES

• That the following minutes BE RECEIVED:

19.1

Heritage Committee Meeting Minutes - October 10, 2024

19.2

Audit and Finance Advisory Committee Meeting Minutes - October 22, 2024

20.

OTHER MINUTES

20.1

Drainage Board Meeting Minutes – November 5, 2024

• 1. The Drainage Board Meeting Minutes of November 5, 2024 BE RECEIVED; and
  2. The request from the County of Essex Road Authority for a Petition for Drainage under Section 4 of the Drainage Act BE ACCEPTED; and,
  3. Gerard Rood, P.Eng., of Rood Engineering Inc. BE APPOINTED under Section 4 of the Drainage Act for the examination and report on a Municipal Drainage System, as recommended by the Drainage Board.

21.

UNFINISHED BUSINESS

21.1

Unfinished Business List - November

22.

NEW BUSINESS

23.

NOTICE OF MOTION

24.

BY-LAWS

24.1

By-Law 2024-082 - Confirmatory By-law

• By-law 2024-082 being a by-law to Confirm all Resolutions of the Municipal Council Meetings held on the November 1, 12 & 25, 2024 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

25.

ADJOURNMENT

• That Council rise and adjourn at      p.m.