TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

View Livestream at the time of the proceedings at
https://www.amherstburg.ca/livestream

Monday, April 22, 2024

6:00 P.m. - 10:00 P.m.

Council Chambers

271 Sandwich Street South, Amherstburg, ON, N9V 2A5

For information pertaining to this agenda or to arrange for any additional accessibility needs please contact the Clerk's Division at [email protected].

 

Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Town to remove it. If you want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.

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1.

CALL TO ORDER

2.

NATIONAL ANTHEM

3.

ROLL CALL

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

(Public Council Meeting Agenda Items)

5.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.

REPORT OUT FROM IN-CAMERA SESSION

7.

MINUTES OF PREVIOUS MEETING

• That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

7.1

In-Camera Council Meeting Minutes (PUBLIC) - March 25, 2024

7.2

In-Camera Council Meeting Minutes (CONFIDENTIAL) - March 25, 2024

7.3

Special Council Meeting - Planning @4:00 April 9, 2024

7.4

Special Council Meeting - Planning @5:00 April 9, 2024

8.

RECOGNITIONS

8.1

Award Presentation: District Chief Jason Durocher - Professional Qualification of Fire Officer IV

9.

DELEGATIONS

10.

PRESENTATIONS

11.

REPORTS – CORPORATE SERVICES

11.1

Internet Purchase Exchange Location

• It is recommended that:

  1. The Chief Administrative Officer, or designate, BE AUTHORIZED to purchase and install equipment and signage in the parking lot adjacent to 532 Sandwich St. South to facilitate and authorize the creation of an Internet Purchase Exchange Location as noted in the report of April 22, 2024;
  2. A transfer from the Tax Stabilization Reserve Fund not to exceed $4,500 (plus HST) BE AUTHORIZED.
  3. A pre-approval for the 2025 Operating Budget and future budgets of $1,000 to IT – Computer Maintenance BE AUTHORIZED.

12.

REPORTS - PARKS, RECREATION, FACILITIES AND CULTURE

There are no Reports. 

13.

REPORTS - INFRASTRUCTURE SERVICES

13.1

Financial Plan for the Town of Amhertsburg’s Municipal Drinking Water System Licence

• It is recommended that:

  1. The six-year Financial Plan (2024 to 2029) for the Town of Amherstburg Municipal Drinking Water System Licence BE APPROVED; and,

  2. Administration BE AUTHORIZED to submit to the Ontario Ministry of Municipal Affairs and Housing in accordance with Ontario Regulation 453/07 in order to meet the requirements of the Municipal Drinking Water Licence renewal.

13.2

2024 Amendments to Traffic By-Law 2011-69

• It is recommended that:

  1.By-law 2024-023 being a By-law to Amend By-law 2011-69 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

13.3

Kingsbridge Subdivision Phases 10A and 5C – Assumption of Underground Infrastructure and Streetlights

• It is recommended that:

  1. The recommendations in the letter regarding Kingsbridge Subdivision Phases 10A and 5C dated March 7, 2024 from the consulting engineer, Baird AE BE ACCEPTED

  2. The underground infrastructure and streetlights in Kingsbridge Subdivision Phases 10A and 5C BE ACCEPTED AND ASSUMED.

14.

REPORTS - PLANNING AND DEVELOPMENT SERVICES

14.1

Consent Agreement, 5651 County Road 20

• It is recommended that:

  1. The execution of a Consent Agreement with Jon and Kathy Parks associated with Consent File number B/23/22 inclusive BE APPROVED; and,

  2. By-law 2024-015 being a By-law to authorize the signing of a Consent Agreement for the development of five residential building lots be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.2

Removal of Part Lot Control- Boblo South End

• It is recommended that:

  1. The application for Removal of Part Lot Control for Part of Bois Blanc Island, being Lot 139, Lot 141, Lot 155, Lot 156, Lot 160 and Lot 172 on Plan 12M-700, known locally as Boblo South End Subdivision, BE APPROVED; and,

  2. By-law 2024-031 being a by-law to remove certain lands from Part Lot Control be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.3

Zoning By-law Amendment for 6871 Concession 6 North

• It is recommended that:

  1. By-law 2024-022 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands known as 6871 Concession 6 North be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same; and,

  2. That section 6.3.4 of the Driveway Alteration or Installation Policy BE WAIVED to allow for 3 right-of-way access locations be provided for driveways within the agricultural zone in relation to ZBA-05-24 for 6871 Concession 6 North.

15.

REPORTS - CAO's OFFICE

15.1

2024 Special Events Approval-Part 3

• 1. The following events BE APPROVED:

  • Amherstburg Ribfest 2024 – June 13^th – Jun 16^th, 2024
  • Mind, Body and Soul – July 20^th, 2024
  • Art Crawl 2024 – July 20^th – 21^st, 2024
  • Amherstburg’s Gone Car Crazy – July 28^th, 2024
  • Canada Day – July 1^st, 2024
  • Shop Local Halloween Market – October 26^th, 2024
  • Ribs & Ragtime – June 8^th, 2024
  • Bob Meloche Fishing Derby – June 16^th, 2024

   2. An exemption from table number 3-1(2) of Noise By-law #2001-43 with respect to the operation of any electronic device or group of connected electronic devices incorporating one or more loudspeakers to allow for music BE GRANTED for the following events:

  • Ribs & Ragtime – June 8^th, 2024
  • Canada Day – July 1^st, 2024
  • Amherstburg’s Gone Car Crazy – July 28^th, 2024
  • Art Crawl 2024 – July 20^th & July 21^st, 2024
  • Mind, Body and Soul – July 20^th, 2024
  • Amherstburg Ribfest 2024 – June 13^th – June 16^th, 2024

  3. The following events BE EXEMPT and PERMITTED for road closures to begin prior to 5pm:

  • Amherstburg’s Gone Car Crazy – July 28^th, 2024
  • Ribs & Ragtime – June 8^th, 2024
  • Amherstburg Ribfest – June 13^th – June 16^th, 2024
  • Canada Day – July 1^st, 2024

  4. The fee waiver requests BE APPROVED as follows:

  • Amherstburg Ribfest – June 13^th – June 16^th, 2024 (Road Closure Fee $250)
  • Mind, Body and Soul – July 20^th, 2024 (Libro Rental Fee ($4,885.82)

  5. The Public Events Committee BE DIRECTED to confirm that the requirements identified by the Committee are met prior to the event.

15.2

Licensing Committee Appointment 2024-018

• It is recommended that:

  1. By-law 2024-018 being a By-law to Appoint Members to the Licensing Committee be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same;
  2. That the 2022-2026 Committee Terms of Reference BE AMENDED to include the Licensing Committee as noted in the report of April 9^th, 2024.

16.

INFORMATION REPORTS

16.1

Information Report for K. Walter Ranta Park Proposed Boat Ramp

• It is recommended that:

  1. Council RECEIVE this report for information.

16.2

Drinking Water Quality Management System – 2023 Status Update

• It is recommended that:

  1. The report from the Manager of Environmental Services dated March 25, 2024 regarding the Drinking Water Quality Management System – 2023 Status Update BE RECEIVED for information.

16.3

Q1 2024 Policing Activities Report - WPS Amherstburg Detachment

• The report from the Q1 2024 Policing Activities Report - WPS Amherstburg Detachment  BE RECEIVED for information.

16.4

Amherstburg Water Treatment Plant Submission of the 2023 Annual Summary Report

• It is recommended that:

  1. The report from the Manager of Environmental Services dated March 25, 2024 regarding the Amherstburg Water Treatment Plant Submission of the 2023 Annual Summary Report BE RECEIVED for information.

16.5

Annual Treasurer’s Report – 2023 Council and Appointee Statement on Remuneration and Expenses

• 1. The report from the Treasurer regarding Annual Treasurer’s Report – 2023 Council and Appointee Statement on Remuneration and Expenses BE RECEIVED for information.

17.

CONSENT CORRESPONDENCE

17.1

Military Support Publications’ Canadian Military History Guide Project

18.

CORRESPONDENCE

18.1

Proclamation and Flag Raising Request - Falun Dafa Association of Canada

• 1.  May 13, 2024 BE PROCLAMED as Falun Dafa Day in the Town of Amherstburg;
  2. Administration BE DIRECTED to light up Town Hall in Blue on May 13, 2024 in recognition of Falun Dafa Day; and, 
  3. The Falun Dafa Flag BE RAISED on Friday, May 3, 2024 at 10:00 am to pay tribute to the contributions of the Falun Dafa members in Canada

18.2

Canadian Cancer Society - Daffodil Month Campaign

• 1. The Town of Amherstburg RECEIVE the correspondence from the Canadian Cancer Society;
  2. The Town of Amherstburg PARTICIPATE in the 2024 campaign by publicly displaying a Daffodil pin throughout the month and passing a municipal proclamation to recognize the Daffodil Campaign in our community.

18.3

Fibromyalgia Association Canada Lighting Request

• 1. Administration BE DIRECTED to light up Town Hall in Purple on May 12, 2024 in recognition of the 2-4% of Canadians living with fibromyalgia.
  2. That May 12, 2024 BE PROCLAIMED as Fibromyalgia Awareness Day in the Town of Amherstburg

19.

CONSENT OTHER MINUTES

• That the following minutes BE RECEIVED:

19.1

Environmental Advisory Committee Meeting Minutes - March 27, 2024

20.

OTHER MINUTES

20.1

Drainage Board Meeting Minutes - April 4, 2024

• 1. The Drainage Board Meeting Minutes of April 4, 2024 BE RECEIVED;
  2. The revised engineer’s report, prepared by RC Spencer Associates Inc. dated March 7, 2024 for the Replacement of Access Culverts over the Deslippe Drain BE RECEIVED; 
  3. By-law 2024-020 which appends the revised engineer’s report for the Replacement of Access Culverts over the Deslippe Drain dated March 7, 2024 BE PROVISIONALLY ADOPTED by giving first and second reading and the Mayor and Clerk BE AUTHORIZED to sign same;
  4. Council ACCEPT the request(s) for Improvements from the affected landowners for improvements to the Concession 3 North Drain drainage system as per Section 78 of the Drainage Act; as recommended by the Drainage Board,
  5. Council APPOINT Rood Engineering Inc. as Represented by Mr. Gerard Rood, P.Eng., to examination and report on the repair and improvement to the Concession 3 North Drain drainage system, as recommended by the Drainage Board;
  6. Council ACCEPT the request(s) for Improvements from the affected landowners for improvements to the Concession 4 Drain drainage system as per Section 78 of the Drainage Act; as recommended by the Drainage Board,
  7. Council APPOINT Dobbin Engineering Inc. as Represented by Mr. Josh Warner, P.Eng., to examination and report on the repair and improvement to the Concession 4 Drain drainage system, as recommended by the Drainage Board;
  8. Council APPROVE various drainage apportionments as listed, as recommended by the Drainage Board:

  • Consent B/31/23 - Drainage Apportionments for the Wood Drain – N/S County Rd. 20
  • Consent B/19/22 – Drainage Apportionments for the Drainage Apportionments for the Whelan Drain (culvert sharing) and Whelan Drain (Maintenance) – 4405 Concession 4 S.
  • Consent B/15/22 – Drainage Apportionments for the Malden Centre Drainage System, Albert McGee Drain (Lower Portion) – 6773 County Rd. 50.
  • Consent B/16/22 – Drainage Apportionments for the Malden Centre Drainage System, Albert McGee Drain (Lower Portion) – 6773 County Rd. 50
  • Consent B/20/22 – Drainage Apportionments for the Drainage Apportionments for the Whelan Drain (culvert sharing) and Whelan Drain (Maintenance) – 4415 Concession 4 S.
  • Consent B/01/24 – Drainage Apportionments for the 9th Concession Road Drain, Beetham Drain, Long Marsh Drain –Malden Con 9 Lot 100
  • Consent B/10/23 – Drainage Apportionments for the Ouellette Drain East, Long Marsh Drain – 909 Concession 2 North
  • Consent B/21/23 – Drainage Apportionments for Bondy Bastien Drain – 2005 Front Rd. N
  • Consent B/04/23 – Drainage Apportionment for Long Marsh Drain – 6037 Concession 6 N

  9. Council ADOPT By-Law No 2024-025 to become the Authorizing By-Law for the cost recovery of future repair and maintenance of the Chappus Drain for lands within the limits of the Town of Amherstburg, by giving first, second and third reading, and the Mayor and Clerk BE AUTHORIZED to sign same, as recommended by the Drainage Board; and
  10. Council ADOPT By-law No. 2024-027 to become the Authorizing By-Law for the cost recovery of future repair and maintenance of the West Townline Drain for lands within the limits of the Town of Amherstburg, by giving first, second and third reading, and the Mayor and Clerk BE AUTHORIZED to sign same, as recommended by the Drainage Board.

21.

UNFINISHED BUSINESS

22.

NEW BUSINESS

23.

NOTICE OF MOTION

24.

BY-LAWS

24.1

Final Tax Rating By-Law 2024-028

• That:

  1. By-law 2024-028, being a by-law to set and levy the rates of taxation for the year 2024, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

24.2

2024 -032 - Confirmatory By-Law - April 22, 2024

• That By-law 2024-032 being a By-law to Confirm all Resolutions of the Municipal Council Meeting held on April 22, 2024, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

25.

ADJOURNMENT

• That Council rise and adjourn at      p.m.