TOWN OF AMHERSTBURG
SPECIAL COUNCIL MEETING

AGENDA

View Livestream at the time of the proceedings at
https://www.amherstburg.ca/livestream

Monday, July 25, 2022

3:00 P.m. - 3:00 P.m.

Council Chambers

271 Sandwich Street South, Amherstburg, ON, N9V 2A5

For information pertaining to this agenda or to arrange for any additional accessibility needs please contact the Clerk's Division at [email protected].

 

Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Town to remove it. If you want to learn more about why and how the Town collects your information, write to the Town Clerk's Office, 271 Sandwich Street South, Amherstburg, ON N9V 2A5 or call 519-736-0012.

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1.

CALL TO ORDER

2.

NATIONAL ANTHEM

3.

ROLL CALL

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

(Public Council Meeting Agenda Items)

5.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.

PRESENTATIONS

6.1

KPMG Review - Karen Grogan, Tyler Reavell and Rachel Feeney, KPMG

• That the presentation BE RECEIVED.

7.

REPORTS - CORPORATE SERVICES

7.1

New Policy – Disconnecting from Work

• It is recommended that:

  1. The Disconnecting from Work Policy BE APPROVED as recommended in the report from the Manager of Human Resources dated July 14, 2022.

7.2

Policy Amendments – Vaccination Policy

• It is recommended that:

  1. The Vaccination Policy BE AMENDED as recommended in the report from the Manager, Human Resources dated July 5, 2022.

8.

REPORTS - PARKS, FACILITIES, RECREATION & CULTURE

8.1

Kings Navy Yard Park Extension – Phase 1 Shoreline Improvements

• Administration BE DIRECTED to proceed with the project based on one of the two following options:

  Option 1

  That:

  1. Council WAIVE the Purchasing By-law to execute an agreement with AMICO for the preparation of full construction tender documents, ministry approvals, contract administration and all construction for phase one (1) to stabilization of the shoreline along the old Duff’s property also known as 290, 296 and 306 Dalhousie street as outlined in the Municipal Class Environmental Assessment completed in July 2019;

  2. Council APPROVE a pre-commitment of funding for Phase one (1) shoreline work at 290, 296 and 306 Dalhousie street to an upset limit of $2,000,000 from the General Reserve Fund in order to complete all design and construction work for Phase 1 shoreline improvements as outlined in the Municipal Class Environmental Assessment, satisfactory in form to the Chief Administrative Officer, in Financial content to the Director of Corporate Services and in technical content to the Director of Parks, Facilities, Recreation and Culture;

  3. The Mayor and Clerk BE AUTHORIZED to sign a contract with AMICO to an upset limit of $2,000,000 in order to perform all work associated with the design and construction of Phase one (1) shoreline improvements for the property located at 290, 296 and 306 Dalhousie Street as outlined in this report, satisfactory in form to the Chief Administrative Officer, in Financial content to the Director of Corporate Services and in technical content to the Director of Parks, Facilities, Recreation and Culture and further;

  4. The Chief Administrative Officer and Clerk BE AUTHORIZED to sign and execute any such agreements, declarations or approvals required to fully execute the scope of work for Phase one (1) - Shoreline Improvements, satisfactory in financial content to the Chief Financial Officer, and in technical content to the Director of Parks, Facilities, Recreation and Culture and further;

  5. Council DELEGATE authority to the Chief Administrative Officer to award and issue purchase orders and or sign and execute any agreements as may be required for the necessary services to execute the scope of work for Phase 1 - Shoreline Improvement located at 290, 296 and 306 Dalhousie Street.

  OR Option 2

  That:

  1. Council DIRECT Administration to proceed with a standard RFP for the preparation of full construction tender documents, ministry approvals, contract administration and all construction for phase one (1) to stabilization of the shoreline along the old Duff’s property also known as 290, 296 and 306 Dalhousie street as outlined in the Municipal Class Environmental Assessment completed in July 2019;

  2. Council APPROVE a pre-commitment of funding for Phase one (1) shoreline work at 290, 296 and 306 Dalhousie street to an upset limit of $2,000,000 from the General Reserve Fund in order to complete all design and construction work for Phase one (1) shoreline improvements as outlined in the Municipal Class Environmental Assessment, satisfactory in form to the Chief Administrative Officer, in Financial content to the Director of Corporate Services and in technical content to the Director of Parks, Facilities, Recreation and Culture;

  3. The Mayor and Clerk BE AUTHORIZED to sign a contract with the successful low bid in accordance with the Town’s Purchasing By-Law in order to perform all work associated with the design and construction of Phase one (1) shoreline improvements for the property located at 290, 296 and 306 Dalhousie Street as outlined in this report, satisfactory in form to the Chief Administrative Officer, in Financial content to the Director of Corporate Services and in technical content to the Director of Parks, Facilities, Recreation and Culture;

  4. The Chief Administrative Officer and Clerk BE AUTHORIZED to sign and execute any such agreements, declarations or approvals required to fully execute the scope of work for Phase one (1) - Shoreline Improvements, satisfactory in financial content to the Chief Financial Officer, and in technical content to the Director of Parks, Facilities, Recreation and Culture;

  5. Council DELEGATE authority to the Chief Administrative Officer to award and issue purchase orders and or sign and execute any agreements as may be required for the necessary services to execute the scope of work for Phase one (1) - shoreline improvement located at 290, 296 and 306 Dalhousie Street.

8.2

Malden Park Shelter – Award of Tender

• It is recommended that:

  1. The Malden Park Shelter RFP BE AWARDED to New World Park Solutions Inc. in an amount of $129,985.13 plus HST; and,

  2. The Treasurer BE AUTHORIZED to execute a Purchase Order to New World Park Solutions Inc. for $129,985.13 plus HST, satisfactory in form to the Town Clerk, in technical content to the Director of Parks, Facilities, Recreation and Culture and in financial content to the Director of Corporate Services.

8.3

Skate Park – Contract Award

• It is recommended that:

  1. The Mayor and CAO BE AUTHORIZED to execute a design build Agreement with The Canadian Ramp Company inclusive of design tender drawings and partial construction of phase 1 to an upset limit of $240,000 plus HST, satisfactory in form to the Town Clerk, in technical content to the Director of Parks, Facilities, Recreation and Culture and in financial content to the Director of Corporate Services and further;

  2. Council APPROVE that future phases of the Skate Park be awarded to The Canadian Ramp Company should additional funding be identified; and,

  3. The Mayor and CAO be AUTHORIZED to sign all future agreements, change orders and contracts required to execute additional phases of the design build contract pending capital budget approval.

8.4

Libro Trail Tender No. 2022- 031

• It is recommended that:

  1. Council APPROVE an over expenditure for the Libro Trail project in the amount of $170,000 funded from the Reserve Fund General New Capital in order to cover the cost of the project.

  2. The Mayor and CAO BE AUTHORIZED to sign a contract with the lowest compliant bidder 1752336 Ontario Limited for the Libro Trail Project in the amount of $543,552.60 satisfactory in form to the Town Clerk, in technical content to the Director of Parks, Facilities, Recreation and Culture and in financial content to the Director of Corporate Services.

9.

REPORTS - ENGINEERING & INFRASTRUCTURE SERVICES

There are no reports.

10.

REPORTS - DEVELOPMENT SERVICES

There are no reports.

11.

REPORTS - CAO's OFFICE

There are no reports.

12.

INFORMATION REPORTS

• That the following reports BE RECEIVED for information:

12.1

Amherstburg Accessibility Advisory Committee Achievements in 2021 and Objectives for 2022

12.2

2nd Quarter Fire Department Activity Report - April, May, and June 2022

13.

CONSENT CORRESPONDENCE

• That the following correspondence BE RECEIVED:

13.1

Essex Region Conservation Authority (ERCA) - 2021 Audited Financial Statements

13.2

Expanding Amber Alert System - Hastings County Council

14.

SPECIAL IN-CAMERA MEETING

That Council move into an In-Camera Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended for the following reasons:

Item A - Labour Relations and Employee Negotiations

• Section 239(2)(d) Labour relations and employee negotiations.

15.

ADJOURNMENT OF SPECIAL IN-CAMERA COUNCIL MEETING

16.

RESUMPTION OF SPECIAL COUNCIL MEETING

That Council resume Special session at     p.m.

17.

REPORT OUT FROM SPECIAL IN-CAMERA COUNCIL MEETING

18.

ADJOURNMENT

• That Council rise and adjourn at      p.m.