TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

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Monday, April 14, 2025

6:00 P.m. - 10:00 P.m.

Council Chambers

271 Sandwich Street South, Amherstburg, ON, N9V 2A5

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1.

CALL TO ORDER

2.

NATIONAL ANTHEM

3.

ROLL CALL

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

(Public Council Meeting Agenda Items)

5.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.

REPORT OUT FROM IN-CAMERA SESSION

7.

MINUTES OF PREVIOUS MEETING

• That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

7.1

Special In-Camera Council Meeting (Public) - January 27, 2025

7.2

Special In-Camera Council Meeting (Confidential) - January 27, 2025

7.3

Special Council Meeting - Planning - February 10, 2025

7.4

Special Council Meeting- Planning - February 24, 2025

8.

RECOGNITIONS

9.

DELEGATIONS

10.

PRESENTATIONS

11.

REPORTS – CORPORATE SERVICES

No Reports.

12.

REPORTS - PARKS, RECREATION AND FACILITIES

12.1

Jack Purdie Multi-Use Trail Tender 2025-003 Results

• It is recommended that:

  1. The Chief Administrative Officer and the Town Clerk BE AUTHORIZED to sign a contract with Murray Mills Excavating & Trucking (Sarnia) Ltd. to an upset limit of $375,805 plus HST for the installation of a multi-use trail at Jack Purdie Park satisfactory in form to the Town Clerk, financial content to the Chief Financial Officer, and technical content to the Director Parks, Facilities, and Recreation; and,
  2. The shortfall in funding of $107,419.17 BE FUNDED from the Jack Purdie Park Upgrades Project (#722076) in the amount of $ $77,419.17 from the Park Reserve (1010) and $30,000 from the Enbridge sponsor via the Giving Back to Communities opportunity or the Multi-Use Trail and Sidewalks for Parks (#725023/PAR-005-24) with funding from the Canada Community Benefit Fund (0410) should the grant funding not be awarded; and,
  3. That Council DELEGATE the Authority to the CAO to accept the funds from the Enbridge Giving Back to Communities Grant including signing any and all documentation associated with receiving the funds; and,
  4. Council DELEGATE authority to the Chief Administrative Officer to award and issue purchase orders and/or sign and execute any agreements as may be required for the necessary services to execute the scope of work for the Multi-Use Trail project at Jack Purdie park.

12.2

2025 Arena and Ice Infrastructure Award of Boiler Replacement Tender

• 1. A total project cost of $191,305 inclusive of non-recoverable HST BE APPROVED for this project and;

  2. The Chief Administrative Officer and the Town Clerk BE AUTHORIZED to sign a contract with Cardinal Services Group Inc. in the amount of $179, 930 plus HST and contingency, for boiler replacement at the Libro as per Tender #2025-002, satisfactory in financial content to the Chief Financial Officer, and in technical content to the Director Parks, Facilities, and Recreation; and

  3. The funding shortfall of $91,305 BE FUNDED from General Reserve (0400) as follows:

  4. $56,305 and;
  5. Re-allocation of $10,000 approved in 2025 for the Libro Life Cycle Project – Artificial Turf (#724032/FAC-003-24) and;
  6. Re-allocation of $25,000 approved in the 2024 for the Lexon Panel replacements (#723004/FAC-001-23); and

  7. Recommendation number three (#3) included in CR20230911-002, more specifically:

     “Net proceeds from the sale of the current Zamboni BE DIRECTED to the Libro Ice and Arena Infrastructure project (#723004), along with any surplus funding after the purchase of the Electric Zamboni, estimated at $58,381, to be use towards the purchase of additional ice maintenance equipment required for the Libro Centre rinks.”

  BE RESCENDED and BE REPLACED with;

  “Net proceeds from the sale of the current Zamboni BE DIRECTED to the General Reserve (0400) and the surplus funding of $56,305 in the Zamboni project (#723004/FAC-001-23) BE DIRECTED in the New Capital Reserve (0401)

  1. The Chief Administrative Officer BE DELEGATED authority to Award and issue purchase orders and/or sign and execute agreements as may be required for the necessary services to execute the scope of work for the boiler replacement project at the Libro.

12.3

Playground Design, Supply and Installation for Malden Centre Park RFP #2025-004

• It is recommended that:

  1. Council APPROVE the playground design attached under Appendix A as the new accessible playground for Malden Centre Park in accordance with RFP 2025-004 and the Town of Amherstburg’s Purchasing By-Law; and

  2. The Chief Administrative Officer and the Town Clerk BE AUTHORIZED to sign a contract with New World Parks Solutions Inc. in the amount of $339,940 plus HST as result of RFP# 2025-004, satisfactory in form to the Town Clerk, financial content to the Chief Financial Officer, and technical content to the Director Parks, Facilities, and Recreation.

13.

REPORTS - INFRASTRUCTURE SERVICES

13.1

Traffic Concerns – South Riverview/Concession 3 N/County Road 8

• It is recommended that:

  1. The report from the Manager of Roads and Fleet dated January 10, 2025 regarding the Traffic Concerns for South Riverview, Concession 3 North and County Road 8 BE RECEIVED;

  2. Administration BE DIRECTED to send a letter requesting that the County of Essex complete a Traffic Study for the intersection of County Road 8 and South Riverview to provide options to improve the safety for pedestrians.

14.

REPORTS - PLANNING AND DEVELOPMENT SERVICES

No Reports.

15.

REPORTS - CAO's OFFICE

15.1

Amendments to Annual Vacation and Paid Holidays Policy

• It is recommended that:

  1. The Annual Vacation and Paid Holidays policy BE AMENDED in accordance with the March 12, 2025 report; and,
  2. The Paid Holidays policy BE RESCINDED.

15.2

2009 Aerial Apparatus Replacement RFP

• It is recommended that:

  1. The Chief Administrative Officer and the Town Clerk BE AUTHORIZED to sign a contract with Fort Erie Fire Trucks in the amount of $3,038,000 plus HST, for the purchase of an Aerial Apparatus as per results of Tender #2024-040, satisfactory in financial content to the Chief Financial Officer, and in technical content to the Fire Chief or designate; and,
  2. Additional funding in the amount of $91,566.10 from the General Reserve (0400) BE APPROVED for the Aerial Apparatus purchase.

15.3

Community Grant Process

• It is recommended that:

  1. The request from 2^nd Amherstburg Scouting BE RECEIVED and further direction BE PROVIDED.

15.4

Future Policing Model in Amherstburg

• It is recommended that:

  1. The report dated March 31, 2025, regarding the status of investigations into the potential policing models for the Town of Amherstburg BE RECEIVED;
  2. A formal request BE MADE to the Ministry of the Solicitor General for the provision of a Policing Resource Plan from the Ontario Provincial Police for policing in the Town of Amherstburg post December 31, 2028; and,
  3. Administration BE DIRECTED to continue investigations into the various options available to the Town of Amherstburg with respect to policing post December 2028, in order to bring a comprehensive report and recommendation to Council regarding the same.

16.

INFORMATION REPORT

No Reports.

17.

CONSENT CORRESPONDENCE

18.

CORRESPONDENCE

18.1

Proclaimation Request- BeADonor Month

• That: 

  1. The month of April 2025 BE PROCLAIMED "BeADonor" Month in the Town of Amherstburg.

18.2

Extension of Nomination Deadline: Order of Ontario

19.

CONSENT OTHER MINUTES

• That the following minutes BE RECEIVED:

19.1

Heritage Committee Meeting Minutes - February 20, 2025

19.2

Amherstburg Accessibility Advisory Committee Meeting Minutes - April 2, 2025

20.

OTHER MINUTES

20.1

Parks and Recreation Advisory Committee Meeting Minutes - March 19, 2025

• That the Parks and Recreation Advisory Committee RECOMMEND to Council that the Economic Development Advisory Committee look into the possibility of third-party donations and/or sponsorships to support Town projects.

21.

UNFINISHED BUSINESS

21.1

Unfinished Business List - April 2025

22.

NEW BUSINESS

23.

NOTICE OF MOTION

23.1

Notice of Motion of March 25,2025 -Amherstburg Branch of the Essex County Library – Councillor Allaire

To be deliberated April 14, 2025 

• That:

  1. Administration BE DIRECTED to report back on future opportunities that may exist to relocate the Amherstburg Branch of the Essex County Library from the Carnegie Building; and,
  2. Administration BE DIRECTED to send a letter to the Essex County Council and Essex County Library Board to request consideration for monies to be set aside for future funding in relation to fit up costs associated with a new Amherstburg Library Branch.

24.

BY-LAWS

24.1

By-law 2025-004 - Pike Road Drain East (2025) - Third & Final Reading

• It is recommended that:

  1.  By-law 2025-004 being a by-law to provide for the Pike Road Drain East (2025) improvements be read a third and final time and the Mayor and Clerk BE AUTHORIZED to sign same.

24.2

By-law 2025-005 - Rebidoux Drain - Third & Final Reading

• It is recommended that:

  1.  By-law 2025-005 being a by-law to provide for the Rebidoux Drain improvements be read a third and final time and the Mayor and Clerk BE AUTHORIZED to sign same.

24.3

Housekeeping By-law 2025-030

• By-law 2025-030 being a by-law to Re-enact By-Law 2009-044, a By-Law to regulate Licensing in the Town of Amherstburg, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

24.4

2025 -029 Confirmatory By-Law

• That: By-law 2025-029 being a by-law to Confirm all Resolutions of the Municipal Council Meetings held on the March 27, 2025 and April 14, 2025 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

25.

ADJOURNMENT

• That Council rise and adjourn at      p.m.