TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

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Council Chambers
271 Sandwich Street South, Amherstburg, ON, N9V 2A5
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1.
CALL TO ORDER

 

2.
NATIONAL ANTHEM

 

3.
ROLL CALL

 

4.
DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

 

(Public Council Meeting Agenda Items)

5.
LAND ACKNOWLEDGEMENT

 

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.
REPORT OUT FROM IN-CAMERA SESSION

 

7.
MINUTES OF PREVIOUS MEETING

 

  • That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

8.
DELEGATIONS

 

9.
PRESENTATIONS

 

10.
REPORTS – CORPORATE SERVICES

 

There are no reports. 

11.
REPORTS - PARKS, RECREATION, FACILITIES AND CULTURE

 

11.1
Pathway to Potential Funding Agreement

This item has attachments. 
1.Pathway to Potential Funding Agreement.pdf

  • It is recommended that:

    1. Council RECEIVE the report for the Pathway to Potential Agreement for 2024;

    2. Council APPROVE for The Corporation of the Town of Amherstburg to enter into an Agreement with The Corporation of the City of Windsor for the Pathway to Potential Program for budget year 2024, at no cost to the Town;

    3. Authority BE DELEGATED to the Mayor and Municipal Clerk / Risk Manager to sign the Service Agreement that is required to execute the program to Town residents satisfactory in financial content to the Chief Financial Officer, and in technical content to the Director of Parks, Facilities, Recreation and Culture, and further;

    4. Authority BE DELEGATED to the Chief Administrative Officer to sign and execute any such sub-agreements, as may be required to be entered into as a result of P2P agreement for 2024, satisfactory in financial content to the Chief Financial Officer, and in technical content to the Director of Parks, Facilities, Recreation and Culture.

12.
REPORTS - INFRASTRUCTURE SERVICES

 

12.1
Kingsbridge Subdivision Phase 5A – Assumption of Streetlights, Surface Asphalt and Sidewalks

This item has attachments. 
1.Kingsbridge Subdivision Phase 5A - Assumption of Streetlights, Surface Asphalt and Sidewalks.pdf
2.Letter of Conformance - Baird AE Phase 5A Oct 17 2023.pdf
3.Kingsbridge Phase 5A - Layout.pdf

  • It is recommended that:

    1. The recommendations in the letter regarding Kingsbridge Development – Phase 5A dated October 17, 2023 from the consulting engineer, Baird AE BE ACCEPTED;

    2. The streetlights, surface asphalt and sidewalk for Kingsbridge Subdivision – Phase 5A BE ACCEPTED AND ASSUMED.

12.2
Kingsbridge Subdivision Phase 5B–Assumption of Streetlights, Surface Asphalt and Sidewalks

This item has attachments. 
1.Kingsbridge Subdivision Phase 5B - Assumption of Streetlights, Surface Asphalt and Sidewalks .pdf
2.Letter of Conformance - Baird AE Phase 5B Oct 17 2023.pdf
3.Kingsbridge Development Phase 5B layout.pdf

  • It is recommended that:

    1. The recommendations in the letters regarding Kingsbridge Development – Phase 5B dated October 17, 2023 from the consulting engineer, Baird AE BE ACCEPTED;

    2. The Streetlights, Surface Asphalt and Sidewalks for Kingsbridge Subdivision – Phase 5B BE ACCEPTED AND ASSUMED.

12.3
Kingsbridge Subdivision Phase 7B – Assumption of Streetlights Surface Asphalt and Sidewalk

This item has attachments. 
1.Kingsbridge Subdivision Phase 7B - Assumption of Streetlights, Surface Asphalt and Sidewalks.pdf
2.Kingsbridge Development Phase 7B Baird AE LOC.pdf
3.Kingsbridge Development Phase 7B - Layout.pdf

  • It is recommended that:

    1. The recommendations in the letter regarding Kingsbridge Development – Phase 7B dated October 17, 2023 from the consulting engineer, Baird AE BE ACCEPTED;

    2. The streetlights, surface asphalt and sidewalk for Kingsbridge Subdivision – Phase 7B BE ACCEPTED AND ASSUMED.

12.4
Kingsbridge Subdivision Phase 10C - Assumption of Underground Infrastructure, Curbs, Base Asphalt, Streetlights and Surface Asphalt. Placement of Sidewalks on a 2-year maintenance.

This item has attachments. 
1.Kingsbridge Subdivision Phase 10C - Assumption of Infrastructure and Place Sidewalks on Maintenance.pdf
2.Letter of Conformance - Baird AE Phase 10C Dec 02 2022.pdf
3.Letter of Conformance - Baird AE Phase 10C Oct 17 2023.pdf
4.Kingsbridge Phase 10C Layout.pdf

  • It is recommended that:

    1. The recommendations in the letter regarding Kingsbridge Development Phase 10C dated December 2, 2022 and October 17, 2023 from the consulting engineer, Baird AE BE ACCEPTED;
    2. The underground infrastructure, base asphalt, curbs, streetlights and surface asphalt for Kingsbridge Subdivision Phase 10C BE ASSUMED; and,

    3. The sidewalks BE PLACED on 2-year maintenance commencing October 11, 2023.

13.
REPORTS - PLANNING AND DEVELOPMENT SERVICES

 

13.1
Mulberry Court Subdivision Agreement File No. 37-T-22008 Company Name Update

This item has attachments. 
1.Mulberry Court Subdivision Agreement File No. 37-T-22008 Company Name Update.pdf
2.Appendix 'A' - Legal Direction for Name Change.pdf
3.Appendix 'B' - 2023-108 - Subdivision Agreement Amendment Mulberry Ct.pdf
4.Appendix 'C' - Mulberry Court Draft Plan.pdf

  • It is recommended that:

    1. By-law 2023-054 which authorized the execution of a Subdivision Agreement for Mulberry Court Subdivision BE REPEALED; and,

    2. By-law 2023-108 being a by-law to authorize the execution of a Subdivision Agreement be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

13.2
Municipal Street Naming Policy Update 2023

This item has attachments. 
1.Municipal Street Naming Policy Update 2023.pdf
2.Appendix A - Municipal Street Naming Policy .pdf
3.Appendix B - Historical Street Name Inventory List.pdf
4.Appendix C - Alternate Street Name Request Application.pdf

  • It is recommended that:

    1. The report regarding the update of the Municipal Street Naming Policy from Development Services, dated September 8 2023, BE RECEIVED; and, 

    2. The amendment to the Municipal Street Naming Policy BE ADOPTED as presented.​  

13.3
Official Plan Amendment No. 24 – Howard Industrial Park District Secondary Plan

This item has attachments. 
1.Official Plan Amendment - Howard Industrial Park District Secondary Plan.pdf
2.By-law 2023-111 Howard Industrial Park District Secondary Plan.pdf
3.Appendix 'A' - Schedule E to Howard Industrial Park Secondary Plan.pdf
4.Appendix 'B' - Schedule E-1 to Howard Industrial Park Secondary Plan.pdf
5.Appendix 'C' - OPA 24 - Howard Industrial Park District Secondary Plan.pdf
6.Appendix 'D' - Howard Industrial Park District Secondary Plan, Background Report, January 2023 w. Appendicies.pdf

  • It is recommended that:

    1. Council ENDORSE Official Plan Amendment No. 24;

    2. By-law No. 2023-111, being a By-law to adopt Official Plan Amendment No. 24 to the Official Plan for the Town of Amherstburg, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same; and,

    3. Council INSTRUCT Administration to forward Amendment No. 24 to the Official Plan to the County of Essex for approval.

13.4
Endorsement of a Redline Amendment to Draft Plan of Condominium Approval at 247 Brock Street

This item has attachments. 
1.Endorsement of a Redline Amendment to Draft Plan of Condominium Approval at 247 Brock Street.pdf
2.Appendix A- Rosati Letter to County Requesting Change.pdf
3.Appendix B- 247 Brock Redline Plan.pdf

  • It is recommended that:

    1. Council ENDORSE a redline minor amendment to the draft approval of a Draft Plan of Condominium (as per Figure 1) for the subject lands by the County of Essex.

    2. Administration be directed to NOTIFY the County of Essex that the Town of Amherstburg supports the minor change to the revised draft plan as described in the report Endorsement of a Redline Plan to Draft Plan of Condominium Approval at 247 Brock Street.

13.5
Zoning By-law Amendment ZBA-17-23 for 7368 Howard Avenue

This item has attachments. 
1.Zoning By-law Amendment ZBA-17-23 for 7368 Howard Avenue.pdf
2.Appendix 'A' - Aerials.pdf
3.Appendix 'B' - Planning Justification Report.pdf
4.Appendix 'C' - Site Plan.pdf
5.Appendix 'D' - 7368 Howard Avenue Site Photos.pdf
6.Appendix 'E' - Circulation Attachment.pdf
7.Appendix 'F' - Summary of Correspondence Received on ZBA-17-23.pdf
8.Appendix 'G' - 2023-107 ZBA- 7368 Howard DRAFT.pdf

  • It is recommended that:

    1. By-law 2023-107 being a by-law to amend Zoning By-law No. 1999-52, to amend the zoning for the subject lands known as 7368 Howard Avenue be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

14.
REPORTS - CAO's OFFICE

 

14.1
Update to the Taxi Cab By-law for the Inclusion of Accessible Taxi Cab Service Amendments

This item has attachments. 
1.Update to the Taxi Cab By-law for the Inclusion of Accessible Taxi Cab Service Amendments.pdf
2.2012-114 Taxi ByLaw 2023 amended.pdf
3.Taxi By-law amendment.pdf

  • It is recommended that:

    1. That By-law 2023-091, being a By-law to amend By-law 2012-114, be taken as having been read three times and finally passed, and the Mayor and Clerk BE AUTHORIZED to sign same.

14.2
Special Events Approval – Part Twelve

This item has attachments. 
1.2023 Special Events Approval - Part Twelve.pdf
2.TRUE Fest Map 2024.pdf

  • It is recommended that:

    1. The following events BE APPROVED:

      1. True Fest – January 27th, 2024

    2. An exemption from table number 3-1(2) of Noise By-law #2001-43, as amended with respect to the operation of any electronic device or group of connected electronic devices incorporating one or more loudspeakers to allow for music BE GRANTED for the following events:

      1. True Fest – January 27th, 2024 from 1800hrs till 2300hrs

    3. The following events BE EXEMPT and PERMITTED for road closures to begin prior to 5pm:

      1. True Fest – January 27th, 2024 from 0900hrs till 2330hrs

    4. The Special Events Resource Team BE DIRECTED to confirm that the requirements identified by the Committee are met prior to the event.

15.
INFORMATION REPORTS

 

15.1
Bois Blanc Ferry Update

This item has attachments. 
1.Bois Blanc Ferry Update.pdf

  • It is recommended that:

    1. The report dated November 14, 2023 regarding the Bois Blanc Ferry Update BE RECEIVED by Council for information.

15.2
Quarterly Fire Department Activity Report-3rd Quarter 2023

This item has attachments. 
1.Quarterly Fire Department Activity Report - 3rd Quarter 2023.pdf
2.Q3 2023 AFD ACTIVITY REPORT TO COUNCIL ATTACHMENT DATA.pdf

  • It is recommended that:

    1. The third quarter activity report (July, August, September 2023) for Fire Services from the Fire Chief BE RECEIVED for information.

15.3
Tactile Plate Maintenance Program

This item has attachments. 
1.Tactile Plate Maintenance Program.pdf
2.Sidewalk_Sensory_Panels.pdf

  • It is recommended that:

    1. The report from the Manager of Road and Fleet dated October 3, 2023 regarding the Tactile Plate Maintenance Program BE RECEIVED as information.

15.4
Retirement Recognition

This item has attachments. 
1.Retirement Recognition.pdf

  • It is recommended that:

    1. The report prepared by the Human Resources/Health and Safety Business Partner dated October 16, 2023 regarding Retirement Recognition BE RECEIVED for information.

15.5
Cheque Registry Pilot Project

This item has attachments. 
1.Cheque Registry Pilot Project.pdf

  • It is recommended that:

    1. The report of November 27, 2023 entitled Cheque Registry Pilot Project BE RECEIVED for information and Council provide further direction if appropriate.

16.
CONSENT CORRESPONDENCE

 

  • That the following correspondence BE RECEIVED:

17.
CORRESPONDENCE

 

There is no correspondence. 

18.
CONSENT OTHER MINUTES

 

  • That the following minutes BE RECEIVED:

19.
OTHER MINUTES

 

There are no other minutes. 

20.
UNFINISHED BUSINESS

 

21.
NEW BUSINESS

 

22.
NOTICE OF MOTION

 

22.1
Notice of Motion of November 13, 2023 – Motion to Reconsider By-Law 2023-085-Councillor Pouget

This item has attachments. 
1.Notice of Motion - Councillor Pouget.pdf
2.2023 11 27 - Notice of Motion - Councillor Pouget.pdf
3.2023 08 14 - Procedural By-law Renewal for Greater Civic Participation and Engagement.pdf
4.2023-085 - Procedural By-law.pdf

To be deliberated November 27, 2023

  • The Notice of Motion state that:

    1. Administration BE DIRECTED to prepare amendments to By-law 2023-085 (Being a By-law to govern the proceedings of Council, the conduct of its members and the calling of meetings), for further Council deliberation with regards to:
      1. Section 9 – Deliberations, item 9.4., to identify that delegations are permitted which do not include an administrative report or by-law before the assembly (for further clarity, delegations may be accepted, even though the item they wish to address is not on the agenda); 
      2. Section 14 – Conduct of Proceedings, item 14.5., to identify that the rules of order may be suspended by majority vote of Council and shall be time limited and specific;
      3. Section 14 – Members of Council should not vacate their seats during the conduct of proceedings, unless excused by the Mayor;
    2. Consideration BE GIVEN to public consultation concerning the Procedural By-law.

23.
BY-LAWS

 

23.1
By-Law 2023-105 Confirmatory By-Law

 

  • That By-Law 2023-105 being a by-law to Confirm all Resolutions of the Municipal Council Meeting held on July 11, August 15 & 28, September 20, October 30, November 6,  20, & 27, 2023, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same

24.
ADJOURNMENT

 

  • That Council rise and adjourn at      p.m.

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