TOWN OF AMHERSTBURG
REGULAR COUNCIL MEETING

AGENDA

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Monday, July 11, 2022

6:00 P.m. - 6:00 P.m.

Council Chambers

271 Sandwich Street South, Amherstburg, ON, N9V 2A5

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1.

CALL TO ORDER

2.

NATIONAL ANTHEM

3.

ROLL CALL

4.

DISCLOSURE OF PECUNIARY INTEREST & GENERAL NATURE THEREOF

5.

LAND ACKNOWLEDGEMENT

We will begin by acknowledging that the land on which we gather is the traditional territory of the Three Fires Confederacy of First Nations (comprising the Ojibway, the Odawa, and the Potawatomie Peoples), and of the Huron-Wendat and Wyandot Peoples. We recognize the land as an expression of gratitude to those whose traditional territory we reside on, and a way of honouring the Indigenous people who have been living and thriving on the land since time immemorial. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island.

6.

MINUTES OF PREVIOUS MEETING

• That the minutes BE ADOPTED and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

6.1

Special Council Meeting Minutes - Planning - June 27, 2022

6.2

Special In-Camera Council Meeting Minutes (Public) - June 27, 2022

6.3

Regular Council Meeting Minutes - June 27, 2022

7.

DELEGATIONS

There are no delegations.

8.

REPORTS – CORPORATE SERVICES

8.1

IT Data Centre – Award of Tender

• It is recommended that:

  1. The IT Data Centre Tender BE AWARDED to Attache Group Inc. in an amount of $149,205 plus HST;
  2. The Treasurer BE AUTHORIZED to execute a Purchase Order to Attache Group Inc. for $149,205 plus HST; and,
  3. Council APPROVE the over-expenditure amount of $1,831 to be funded from the IT Reserve.

9.

REPORTS - PARKS, FACILITIES, RECREATION & CULTURE

There are no reports.

10.

REPORTS - ENGINEERING & INFRASTRUCTURE SERVICES

10.1

Amherstburg Water Treatment Plant (AWTP) – Electrical Upgrades and Supervisory Control and Data Acquisition (SCADA) Installation - Tender Results

• It is recommended that:

  1. The Tender for Amherstburg Water Treatment Plant – Electrical Upgrades and SCADA Installation BE AWARDED to Selectra Inc. for an amount not to exceed $1,785,090.75 plus HST and the Mayor and Clerk BE AUTHORIZED to execute an agreement with Selectra Inc. for the Amherstburg Water Treatment Plant – Electrical Upgrades and SCADA Installation; and,
  2. That a $178,500 contingency allowance BE APPROVED for inclusion in the contract with Selectra Inc.

10.2

Pike Road Drain Improvements and Auxiliary Outlet

• It is recommended that:

  1. The Drainage Board Meeting Minutes of May 17, 2022, BE RECEIVED;
  2. By-law 2022-031 being a by-law to Provide for the Pike Road Drain Improvements and Auxiliary Outlet be taken as having been read a 3^rd and Final time and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same;
  3. The Director of Corporate Services/Chief Financial Officer BE DIRECTED to increase the Drainage Line of Credit from $2,000,000 to $4,000,000 to finance the Pike Road Drain Improvements and Auxiliary Outlet project, with costs to be recovered according to the assessment schedule provided under the engineering report in late 2023 following project completion; and,
  4. An operating expenditure not to exceed $505,345 including net HST BE APPROVED, to be funded by a combination of an allocation from the 2021 surplus and a commitment for the balance from the 2023 Budget.

      

11.

REPORTS - DEVELOPMENT SERVICES

There are no reports.

12.

REPORTS - CAO's OFFICE

12.1

South Fire Station – Award of Request for Proposal – Design, Construction documents and Tender Phase

• It is recommended that:

  1. The project proceed utilizing a Design-Bid-Build project delivery model with the following recommendations:

  • The Mayor and Chief Administrative Officer or designates, BE AUTHORIZED to execute an agreement with the sole bidder Masri O Architects in the amount of $511,300 plus HST including all labour and materials to produce a full set of Design Construction Documents inclusive of project tendering for a new Fire Station at the Libro centre inclusive of $97,000 to include plans for a gymnasium and further;
  • Council APPROVE an expenditure in the amount of $261,300, plus non-refundable HST, which is required for the overage on the Fire Station costs in the amount of $164,300 and to allow for the inclusion of gymnasium design in the amount of $97,000, and DIRECT the Chief Financial Officer to report back to Council on the recommended funding source and further;
  • The Chief Administrative Officer, BE AUTHORIZED to sign or take any such actions required to execute the preparation of Design Construction Documents suitable for tender for the implementation of the new Fire Station and Gymnasium, satisfactory in legal form to the Clerk, in technical content to the Fire Chief and the Director of Parks Facilities, Recreation and Culture and in financial content to the Director of Corporate Services and further;
  • The final Design/Tender documents BE BROUGHT BACK to Council for approval to then select a general contractor for the construction of the new facility through a comprehensive tendering process.

13.

CONSENT CORRESPONDENCE

• That the following consent correspondence BE RECEIVED:

13.1

Policing Activities Report - Windsor Police Service, Amherstburg Detachment

13.2

Waterpipe Smoking By-law - West Lincoln Resolution

14.

OTHER MINUTES

14.1

Drainage Board Minutes - July 5, 2022

• It is recommended that:

  1. The Drainage Board Meeting Minutes of July 5, 2022 BE RECEIVED;
  2. The engineer’s report, prepared by M. Gerrits Consulting Inc., dated May 23, 2022 for the Jeths Drain Improvements BE RECONSIDERED, as recommended by the Drainage Board;
  3. Council DIRECT Gerrits Consulting Inc. to modify the engineer’s report dated May 23, 2022 for the Jeths Drain Improvements, and reduce the scope of the work in order to provide the developer with a new outlet and to include the necessary provisions for future maintenance on the drain, as recommended by the Drainage Board; and,
  4. By-law 2022-076 being a by-law to Provide for the New Access Bridge over the Dufour Drain for MGV Development (McGregor) Inc. & New Maintenance Schedule of Assessment (Dufour Drain and Branch A) based on the Drainage Report by Dillon Consulting Ltd. BE PROVISIONALLY ADOPTED by giving first and second reading and the Mayor and Clerk BE AUTHORIZED to sign same.

15.

UNFINISHED BUSINESS

15.1

Unfinished Business List as at July 11, 2022

16.

NEW BUSINESS

17.

NOTICE OF MOTION

There are no Notices of Motion.

18.

BY-LAWS

18.1

By-law 2022-030 - 2nd Concession Road Drain South (Open Portion North of Lowes Sideroad) Repair and Improvement - 3rd & Final Reading

• That By-law 2022-030 being a by-law to Provide for the 2nd Concession Road Drain South (Open Portion North of Lowes Sideroad) Repair and Improvement be taken as having been read a third and final time and the Mayor and Clerk BE AUTHORIZED to sign same.

18.2

By-law 2022-052 - Bridges Over the 7th Concession Drain North - 3rd & Final Reading

• That By-law 2022-052 being a by-law to Provide for the Bridges Over the 7th Concession Drain North be taken as having been read a third and final time and the Mayor and Clerk BE AUTHORIZED to sign same.

18.3

By-law 2022-077 - A By-law to Amend By-law 2016-07, Sanitary Sewer By-law

• That By-law 2022-077 being a by-law to Amend By-law 2016-07, Sanitary Sewers By-law, be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same. 

18.4

By-law 2022-079 - Confirmatory By-law

• That By-law 2022-079 being a by-law to Confirm all Resolutions of the Municipal Council Meetings held on July 11th, 2022 be taken as having been read three times and finally passed and the Mayor and Clerk BE AUTHORIZED to sign same.

19.

ADJOURNMENT

• That Council rise and adjourn at      p.m.